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How to Create a One-Time Payment with Payment Type

What changed?

When creating a one-time payment, you must now choose a Payment Type. This improves clarity (bonus vs reimbursement vs general payments) and strengthens reporting and filtering.

  • Payment Type is required: Select one option before confirming the payment.
  • Description is optional: If left blank, the system defaults the description to One-time payment.
  • Only applies to One-Time Payments: This does not affect regular weekly payments or time logs.

Payment Type options

Choose the category that best describes the one-time payment:

  • Bonus
  • Reimbursement
  • General Payment
  • Other
Tip: If needed, add a Description to make the purpose abundantly clear.

How to Create a One-Time Payment

  1. Go to Company One-Time Payments.
  2. Enter the Amount (USD).
  3. Select a Payment Type (required).
  4. Add a Description (optional). If blank, it defaults to One-time payment.
  5. Click Confirm Payment.

Reminder: If payroll clarity matters, add a Description during creation.

Where Payment Type Shows Up

  • One-Time Payment History / Report
  • Payment Quick View
  • Reports / Exports that include one-time payments

Filtering & Totals: When filtering by Status or Payment Type, the displayed total amount updates accordingly.

Note: If one-time payments are excluded from a report or export, the Payment Type filter will not appear.

FAQ

Does Payment Type apply to regular weekly payments or time logs?
No. Payment Type applies to One-Time Payments only.

Is the Description field required?
No. If left blank, it defaults to One-time payment.

Why does the Payment Type filter disappear in some reports?
Payment Type only appears when one-time payments are included.

What should I select if none of the options fit?
Select Other and add a Description.

 

13 STEPS

1. How to Create a One-Time Payment by Payment Type

This tutorial will guide you through the process of creating a one-time payment.

First, log in to VPM Solutions and click on the Company tab.

2. Click One Time Payments

3. Click Make Payment.

4. Click into the designated field and enter the USD amount (for example: $50).

5. Click Payment Type and choose either bonus, reimbursement, general or other

6.

7.

8.

9. In the Description box, add a brief summary of the payment. We highly recommend including a description for easier tracking and record-keeping.

10. You will notice that the total amount updates automatically as the applicable fees are applied.

11. Mark the checkbox to proceed with the transaction.

12. Click Confirm Payment

13. That's it. You're done.

Here's an interactive tutorial

https://www.iorad.com/player/2662434/How-to-Create-a-One-Time-Payment-with-Payment-Type