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How to Create a One-Time Payment with Payment Type

What changed?

When a Company creates a one-time payment, you must now choose a Payment Type. This improves clarity for both you and your Remote Team Member (distinguishing a bonus vs. a reimbursement vs. general payments) and strengthens your reporting and filtering capabilities.

  • Payment Type is required: You must select one option before the system will allow you to confirm the payment.
  • Description is optional: If you leave this field blank, the system automatically defaults the description to "One-time payment".
  • Applies Only to One-Time Payments: This requirement does not affect regular weekly payments or automated time logs.
Payment Type Options

Choose the category that best describes the one-time payment you are issuing:

  • Bonus
  • Reimbursement
  • General Payment
  • Other
💡 Tip: If you select "Other" or want to ensure absolute clarity for payroll purposes, it is highly recommended to add a custom Description explaining the exact purpose of the payment.
Step-by-Step Guide: Creating a One-Time Payment

Follow the interactive tutorial below to see exactly how to select your payment type and issue funds to your Remote Team Member.

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

Where Payment Type Shows Up

Once processed, the selected Payment Type will be visible across your dashboard in the following areas:

  • One-Time Payment History / Report
  • Payment Quick View
  • Reports / Exports that include one-time payments

Filtering & Totals: When utilizing your reports, filtering by Status or Payment Type will automatically update the displayed total amount accordingly.
Note: If one-time payments are excluded from a specific report or export, the Payment Type filter will not appear on the screen.

Frequently Asked Questions

Q: Does Payment Type apply to regular weekly payments or time logs?
A: No. Payment Type classifications apply to One-Time Payments only.

Q: Is the Description field required?
A: No. If left blank, it defaults to "One-time payment".

Q: Why does the Payment Type filter disappear in some reports?
A: The Payment Type filter only appears when one-time payments are actively included in the dataset you are viewing.

Q: What should I select if none of the default options fit my specific scenario?
A: Select Other from the dropdown and utilize the optional Description field to provide specific details.

Related Resources How to add One-Time Payment to a Remote Team Member? How to Update your Payment Information Understanding VPM Solutions' Payment Process
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