Interviews: How it works within the VPM Platform

The VPM Platform streamlines your hiring process by integrating with Google Calendar and Google Meet. This ensures seamless scheduling, coordination, and communication for all interviews

Topics:

• How to Integrate Your Google Calendar and Google Meet

• How do I schedule an Interview?
• How to Invite other team members to the interview?
• Where can I view the Interviews I scheduled?
• How do I join the Interview?
• Can I edit or reschedule an interview?
• What happens after the interview?

 

How to Integrate Your Google Calendar and Google Meet

Connecting your Google Calendar and Meet to the VPM Platform streamlines scheduling and communication. This integration allows for automatic generation of Meet links for interviews and syncing of events with your calendar for seamless management.

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Steps to Integrate Google Calendar and Google Meet:

1. Access Settings:

   • Click on your profile icon in the top-right corner of the dashboard.
   • Select Settings from the dropdown menu.

2. Go to Integrations:

   • In the Settings section, navigate to the Integrations tab at the top of the page.

3. Connect Google Calendar:

   • Under the Google Calendar section, click the Connect button.
   • Follow the prompts to grant the platform access to your Google Calendar. This will sync your appointments and meetings.

4. Connect Google Meet:

   • In the Google Meet section, click the Connect button.
   • Provide the necessary permissions to enable Meet for scheduling interviews directly from the platform.

5. Confirmation:

   • Once connected, both Google Calendar and Meet will be fully integrated, allowing seamless scheduling and management of interviews.

These steps ensure you can efficiently organize your interview process using Google tools.

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How Do I Schedule an Interview?

Scheduling an interview in the VPM Platform is quick and seamless. You can set up an interview with a candidate directly from the platform, ensuring a smooth hiring process.

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Steps to View Scheduled Interviews:

To schedule an interview within the VPM Platform, follow these steps:

• 1. Navigate to the Jobs Section:

     • On the left-hand menu, click on the Jobs tab.

  2. Select a Job Posting:

     • Choose the specific job posting associated with the application you want to schedule an interview for.

  3. Locate the Candidate:

     • In the New Applications column, find the card for the candidate you wish to interview.

  4. Click the Calendar Icon:

     • On the candidate's card, click the calendar icon (highlighted in the image) to open the scheduling interface.

  5. Set the Interview Details:

     • Select the date and time for the interview and confirm the schedule.

  6. View in the Interviews Section:

     • Once scheduled, the interview will automatically appear in the Interviews section for easy access and management.

  12 STEPS

  1. The first step is to open VPM and click Jobs

  

  2. Click the Job on Hiring status

  

  3. There are two ways to schedule an interview:
  
  You can either click on the application card or use the mini calendar icon located at the bottom of the application card.

  

  4. Click Schedule Interview

  

  5. Enter a meeting title for better tracking and organization.

  

  6. Select Meeting date and time

  

  7. Set a reminder lead time to ensure timely notifications.

  

  8. Click G Meet to add your link

  

  9. Click to add your company's team members to the interview.

  

  10. Click to add a meeting description for additional details.

  

  11. Click Create Event

  

  12. That's it. You're done.

  

  Here's an interactive tutorial

  ** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

  https://www.iorad.com/player/2499101/How-Do-I-Schedule-an-Interview-

  
  
  

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How to Invite other team members to the interview?

Inviting team members to an interview is crucial in the hiring process, as it fosters collaboration and ensures diverse perspectives in candidate evaluation. By including team members, you can make more informed decisions, align on hiring criteria, and identify the best fit for your team.

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Where Can I View the Interviews I Scheduled?

You can view all your scheduled interviews directly in the Interviews section of the VPM Platform. This section provides a clear overview of your upcoming and past interviews, allowing you to stay organized and manage your schedules efficiently.

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Steps to View Scheduled Interviews:

1. Navigate to the Interviews Section:

   • On the left-hand menu, click on the Interviews tab.

2. Access Upcoming Interviews:

   • By default, the Upcoming tab will display your scheduled interviews.
   • Each interview card includes details such as the role, date, time, and a "Join Meeting" link for quick access.

3. View Additional Details:

   • Click on an interview card to see more details like the description, response options (Accepted/Decline), and preparation notes if available.

4. Switch to Past Interviews (Optional):

   • If you need to review completed interviews, select the Past tab at the top of the page.

This feature ensures you have a central location to manage and join your interviews seamlessly.

 

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How Do I Join the Interview?

You can join a scheduled interview directly from the Interviews section of the VPM Platform. The platform provides a convenient link to access your meeting without additional steps.

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Steps to Join the Interview:

1. Navigate to the Interviews Section:

   • On the left-hand menu, click on the Interviews tab.

2. Find the Scheduled Interview:

   • Under the Upcoming tab, locate the interview you want to join. The interview details, including the date, time, and role, will be displayed.

3. Click "Join Meeting":

   • Click on the Join Meeting link (highlighted in the image) to open the interview in Google Meet.

4. Prepare for the Meeting:

   • Ensure you are ready to proceed with the interview once the Google Meet link opens.

This streamlined process ensures you can quickly and easily join interviews on time.

 

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Can I Edit or Reschedule an Interview?

Yes, the VPM Platform allows you to easily edit or reschedule an interview. This ensures flexibility in managing your interview schedules in case of conflicts or changes.

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Steps to Edit or Reschedule an Interview:

1. Navigate to the Interviews Section:

   • On the left-hand menu, click on the Interviews tab to view your scheduled interviews.

2. Locate the Interview:

   • Under the Upcoming tab, find the interview you want to edit or reschedule.

3. Click the Edit Icon:

   • On the right side of the interview card, click the pencil icon (highlighted in the image) to open the editing interface.

4. Update the Details:

   • Adjust the date, time, or other details as needed in the scheduling interface.

5. Save Changes:

   • Once you’ve made the necessary updates, confirm and save the changes. The updated interview details will be reflected in the Interviews section.

 

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What Happens after the Interview?

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How Do I Hire a Candidate I Like?

 

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