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Managing Remote Team Member Hours via Hubstaff Integration

VPM Solutions comes fully equipped with a robust, built-in time-tracking and billing system that requires no extra software. Connecting Hubstaff to your account is a completely optional integration, designed only for Companies seeking third-party tools to manage Remote Team Member productivity and working hours.

What is Hubstaff?

Hubstaff is a third-party workforce management tool. While VPM Solutions has its own native time tracking, some Companies choose to integrate Hubstaff for additional transparency, including activity monitoring and randomized screenshots to verify work progress.

Visit the Hubstaff Website

Key Features & Benefits
  • Proof of Productivity: Review activity levels and screenshots to ensure your Remote Team Member is focused on assigned tasks.
  • Seamless Sync: Automatically push tracked Hubstaff hours into your VPM dashboard for payroll processing.
  • Detailed Reporting: Access usage data for specific applications and websites during work hours.
  • Flexible Time Entry: Allow specific Remote Team Members who aren't in Hubstaff to log their hours directly in VPM Solutions, while the rest of your team continues to sync through Hubstaff.
💡 Note on Optional Use: This integration is not required to hire or pay your team. Your Company can successfully track time, review logs, and process payroll for Remote Team Members using only the standard, native tools provided directly within VPM Solutions.

Open a section below to see the instructions.

Step-by-Step Integration GuideInteractive tutorial: connect Hubstaff to your Company profile

Follow this interactive tutorial to connect your Hubstaff account to your VPM Company profile:

Tutorial not loading? Open it in a new tab.

Allowing Manual Time Entry for Specific Jobs3 steps: let a Remote Team Member log hours in VPM

If a Remote Team Member isn't using Hubstaff, your Company can still let them log their hours directly in VPM Solutions. This setting is applied per job, so the rest of your team keeps syncing through Hubstaff.

  1. 1
    Open Manage Users on the Hubstaff card

    Go to Company → Settings → Integrations and click Manage Users on the Hubstaff card.

  2. 2
    Find the Manual Time Entry section

    Scroll down to the Manual Time Entry section. It lists your filled jobs that are not mapped to a Hubstaff user.

  3. 3
    Allow manual time entry for the job

    Check Allow manual time entry next to the job. The Remote Team Member on that job can now add time logs in VPM Solutions.

Things to Keep in MindMapping, double billing and imported hours
  • Only for unmapped jobs: Manual time entry is only available for jobs that are not mapped to a Hubstaff user. This keeps the same hours from being billed twice.
  • Mapping turns it off: If you later map the job to a Hubstaff user, you'll be asked to confirm, and manual time entry will be turned off for that job. Removing the mapping afterwards does not turn it back on.
  • Imported hours don't update: Hours already imported from Hubstaff stay on the timesheet and won't update if they change in Hubstaff. To correct them, decline the time log and ask your Remote Team Member to re-enter the hours.

Other articles to help your Company manage time logs and Remote Team Member performance:

How to View Time Logs, Approve, Decline, and Dispute Times

What Happens if I Forget to Approve a Timesheet?

Can I Limit the Number of Hours a Remote Team Member Can Work Per Week?

Contact Support

If you have any questions or are in need of assistance, please submit a ticket via our support channel.

Submit a Ticket